Washington State Society
For Healthcare Engineering
Approved by Membership October 16, 2009
>> Printable Bylaws [pdf]
ARTICLE 1 – Name and Purpose
Section 1. Name
The name of this statewide, nonprofit organization shall be the “Washington
State Society for Healthcare Engineering” hereinafter known as the Society..
Section 2. Purpose and Objectives
The Society is organized for educational purposes. The main
objective shall be to promote better patient care through improved engineering
Encouraging and assisting members to develop their knowledge of healthcare
Conducting regular meetings, conferences and educational programs.
Promoting the improvement of healthcare services by assisting members to
exchange ideas relating to facilities.
Promoting communications between the Society, Washington State Hospital
Association and American Society for Healthcare Engineering, Society chapters
and related organizations.
Encouraging communication with regulatory and accreditation agencies to
create a better understanding of, and to influence the development of, necessary
codes and standards relating to the physical plant which are consistent with
state of the art engineering principles.
Promoting the professional development and recognition of the Society and its
ARTICLE II – Membership, Dues, and Voting Privileges
Section 1. Chapters
The membership shall consist of Full, Associate, and Honorary members.
Section 2. Full Members
Full membership in the Society shall be available to those individuals who are
actively employed in or by healthcare related facilities (those that provide
patient care), and who have responsibility in healthcare facility operations
(e.g. facilities management, plant engineering, design/construction, security,
safety, clinical engineering, contracted facility managers and
telecommunications). Full members may vote, serve on committees and hold office.
Section 3. Associate Members
Associate membership in the Society shall be available to those individuals or
representatives that provide professional, technical and consulting services or
sell products or services to Full members, but whose employers are not
healthcare providers (providing patient care). Qualifying members include
planners, consultants, architects, interior designers, consulting engineers,
manufacturers, vendors, sellers of contracted services, and federal, state and
local healthcare facilities inspectors. Associate members may vote, serve on
committees, but may not hold office.
Section 4. Honorary Members
Honorary membership may be granted to such persons of distinction as are deemed
worthy by the Board of Directors. A Society Chapter must submit nominations for
Honorary memberships. Honorary members may participate in meetings of the
chapters and general membership and shall have the same privileges as an
Section 5. Retired Members
Retired membership in the Society shall be available to those individuals who
have retired from positions which qualify for either Full or Associate
membership. Retired members may vote and serve on committees, but may not hold
Section 6. Dues
The Board of Directors shall establish annual dues for Full members, Associate
members, and Retired Members of the Society. Dues shall be payable by January 1
of each year except for Honorary members who will not be required to pay dues.
Dues will be requested Dec. 1 for the following year.
ARTICLE III – BOARD OF DIRECTORS AND OFFICERS
Section 1. Board of Directors
The Board of Directors of the Washington State Society for Healthcare Engineers
shall consist of three representatives and two alternate Full members from each
healthcare engineering Chapter, President, the immediate Past President, and the
The Board of Directors’ terms of office will be two years, starting at the close
of the annual meeting, and the terms of the representatives shall be staggered.
Each Chapter shall select their representatives and submit the names to the
State President by August 1.
The duties of the Board of Directors will be to develop policies for membership
approval, elect the State President and President-Elect from the Board, select
the Secretary/Treasurer and provide direction to the standing and special
Section 2. President and President-Elect
At each annual meeting of the Society, the President-Elect will automatically
become the President and a new President-Elect will be selected by the Board.
Their term of office shall be one year. The President shall preside at all
meetings of the Board of Directors and of the general membership, and shall
appoint any special committees. The President-Elect shall preside at meetings in
the absence of the President, and shall assume such duties as assigned by the
Section 3. Secretary/Treasurer
The Secretary/Treasurer shall be recording officer of the Society, shall receive
and disburse funds as approved by the President in behalf of the Society, and
shall act as corresponding secretary at the direction of the President and for
the Board of Directors. The Secretary/Treasurer shall also assist in compiling
the membership lists to be updated each year by the healthcare engineering
Chapters and shall draft a budget for adoption by the Board at the annual
ARTICLE IV – MEETINGS
Section 1. Meetings
Meetings of the Board of Directors shall be held at least quarterly at the call
of the President or at the request of a majority of the Board members. A quorum
shall consist of at least six standing Board members. Robert’s Rules of Order
shall govern this Society in all cases to which they may be found applicable and
not inconsistent with the by laws of this Society.
Section 2. Annual Meetings
There shall be an annual meeting of the Society
membership during the year, on a date fixed by the Board of Directors and
announced at least two months in advance of the meeting. The purpose of the
meeting shall include:
Transaction of business and committee reports
Introduction of new Board members
Installation of Board Officers
Annual report from all Chapters
ARTICLE V – STANDING COMMITTEES
Section 1. Standing committees
There shall be standing committees and task forces as may be established and
appointed by the President and approved by the Board of Directors. At a minimum,
these will include: Financial Review, Bylaws/Policy and Procedures Committee,
Semi-Annual Conference, Annual Conference, State Advocacy, and Federal Advocacy.
All of the Society’s committees and task forces shall be composed of the
Society’s membership. The President may establish or amend the committees or
task forces during his term of office.”
ARTICLE VI -- POWERS
Each Chapter’s policies and procedures shall be created and/or reviewed by the
Society’s Bylaws/Policy and Procedures Committee and approved by the State Board
of Directors. All Chapter members, officers, directors, and staff shall adhere
to these policies and procedures.
ARTICLE VII – AMENDMENTS
The affirmative vote of two-thirds of the Full members of the Society voting at
the annual meeting, or other meeting called for such purpose, shall be required
to amend these by laws. Notices of such a proposal shall be sent to the
membership at least 30 days prior to the meeting at which the proposed change
will be voted upon.
ARTICLE VIII – DISSOLUTION
Dissolution of the Society shall require an affirmative vote of two-thirds of
the Full members of the Society voting at the annual meeting, or other meeting
called for such purpose. Two notices of such a proposal shall be sent to the
membership at least 60 days and 30 days respectively prior to the meeting at
which the dissolution shall be voted upon. Upon and affirmative dissolution
vote, the Board of Directors shall assure that all fund balances of the Society
are donated to the American Society for Healthcare Engineering (ASHE).
- Last approved October 18, 2002 State Membership Meeting
- Board of Directors approved draft changes to membership, August 3, 2007.
Approved by Membership April 26, 2008
BY LAWS AMENDED October 16, 2009 (Article II, Sec. 5) (Article II, Sec. 6)
>> Printable Bylaws [pdf;
updated October 16, 2009]