WASHINGTON STATE SOCIETY
FOR HEALTHCARE ENGINEERING

PUGET SOUND CHAPTER
BOARD OF DIRECTORS MEETING

Virginia Mason Medical Center
Seattle, WA
January 4, 2008

MINUTES

Present:
Russell Kent (President), Mike Dodson (Past Pres.), Jim Mead (Secretary/Treasurer), Tim Mason (Ed. Committee Chair), Robert Blakey (Educational coordinator), Stephen Grose (Guest)

Absent:
Bud McIrvin (Pres. Elect), Myra Gudge (Asst. Secretary), Bruce Holliday (Financial consultant),

Call to Order:
President Russ Kent called the meeting to order at 8:00 am at the Rhododendron Inn at Virginia Mason Medical Center, 1006 Spring St.. 

Approval of Minutes:
None to approve. Last “board” meeting was the Holiday party.

Treasurer’s Report:
Attached is the updated financials as reported by Bruce Holliday as of 12/22/07.
Current assets; $6,837.95
2007 net income $1,195.98

The board discussed making a financial donation to the Pete Peterson Scholarship Fund. Since the golf tournament did not make a profit, and the financial balance in the account is sufficient enough, the board voted 4-0 to send $1,500 from the account to the PPSF.

The holiday party generated additional funds in the vicinity of $1,460 (Russ to confirm) Bruce Holliday mentioned that he has only one more person to collect from. Thanks to Jim Fry and Myra for creating this unexpected bonanza for the scholarship fund.

Old Business:
1) Education committee -  2007 comments:
Last year was very successful. Congratulations to the education committee and board. We had four very successful educational meetings, one technical training event with three classes, the largest golf tournament to date and a very successful and fun Holiday Party. Best year yet all around. Congratulations to all.

February meeting – Bill Preisler is still expecting the APIC infection control with speaker Andy Streifel. February 19th. Tim will be speaking to Bill Preisler to firm up the details. (This meeting has been called off as of 1/08/08 as Russ notified the group of this disappointing happening. No details are yet known as of this writing)

2) 2007 Golf Tourney update:
The golf tourney was a great success, but we still have a couple of outstanding invoices. One is from ATS for some scratch tickets ($120). Bruce H will contact them. Jim will contact Hermanson as they still owe for a foursome ($600). They thought they had paid through PayPal, but we know now that there was not an entry from out PayPal statement for Hermanson. As of now, we are $443.25 in the red for the golf tournament. We will have to be more diligent in setting and keeping to the budget next year. Mike will be the chair of the 2008 committee and will work to be better organized so we can realize a profit for the scholarship.

New Business:
1) 2008 Board:
Bud McIrvin was announced as the new President Elect. He was the winner of a three person election. Congratulations!! The other very worthy candidates were Diane Munroe of Highline Medical Center and Dan Clark of The Everett Clinic. We will ask to see if Diane and Dan would like to participate in some other role.

The new 2008 Board member list was distributed. Robert Blakey, Education Coordinator, was inadvertently omitted. Jim will correct.

2) Clarify board membership with the State board. Jim has been working with others on the state board to clarify how the Alternates described by both chapter and State Bylaws are to be selected and how they are to function. Jim believes that the chapters should select two Full members from the board as Alternates and they will fill the role as voting member from the chapter should one of the Primary Board Members not be able to attend for any reason. This needs to be finalized at the next PS chapter board as to who the Alternates are.

3) Board Meetings – The board recognizes that Jim Fry cannot attend any Friday meetings. We discussed restructuring the location, duration, and dates that the board is to be held. The decisions made:
  o Keep the location the same for now.
  o Move the date to the 1st Wednesday of the month
  o Time to remain at 8am and we will try to make it 1 ˝ hours long
  o Consider holding some meetings on-line
  o Minutes to be completed within one week of the meeting
  o Submit minutes to AMI for posting on the website.

4) 2008 Chapter Plan – Russ presented his 2008 plan that was given to the board members. The topics include:
  o Chapter purpose
  o Metrics (How are we doing?)
  o Chapter board member roles and responsibilities
  o Focus areas to improve the chapter

5) Activities Report – Mike will take the lead on the chapter activities this year. This involves the golf tournament and Holiday party. Mike is working with Jim Fry who has already signed the 2008 contract with Washington National for this year’s golf tournament.

6) Education Report 2008 – Tim and Robert have been meeting on their own to put together the 2008 calendar so it can be posted on the website. The committee will send this to AMI;
  o February (The education committee has proposed a substitute presentation on the “Green Patient Room” project by the IFMA Healthcare Council)
  o March has been listed as the meeting with the topic of fire/smoke barriers

7) Marketing report – the board had a short discussion on how to market the organization better by setting up metrics delineating all the hospitals in our area and targeting those that do not have members in WSSHE.
  o Another discussion on having a meeting in the north, say Bellingham, Anacortes, or Skagit Valley, was discussed. Toni Weiner of St. Joseph in Bellingham has expressed a desire to host a chapter meeting in the future. This would allow some of these northern members to attend an all-day meeting. The chapter could rent a bus to haul the Seattle area members north.

8) AMI - This is the new organization that will be offering its financial and organizational expertise to the state organization. It remains to be seen how involved it will get with the chapter level activities. There are two main contacts that I have been communicating with. They are:
  Katie Bohocky
  Association Management, Inc.
  253-265-3042 - Phone
  253-265-3043 - Fax
  aminc2@comcast.net
  Lianna S. Collinge, CAE
  President AMI
  253.265.3042
  Fax 253.265.3043
  aminc1@comcast.net

9) Deferred for future meetings
 1) Speaker certificates should be created to acknowledge our speakers. All agreed this would be a good thing to do. No action steps were discussed as there are many items on the table for each board member to do. This will be addressed again in the future.
 2) Agenda items for the state board meeting include
    1. Alternate member voting rights
    2. By-Laws
    3. website issues
 3) WAM program – Robert brought up the issue that has been taking a back seat lately in the entire organization. This is how the WAM program was to keep track of the Associate members’ contributions to WSSHE and their subsequent recognition by the organization. With all of the changes of late and the changes in the WAM coordinators, the mission of the program has not been met. The recognition for monetary contributions and sponsorships can easily be documented, however those people and companies that contribute training opportunities and donate their time should be acknowledged as well. Recognition in the form of company displays on the website, announcements in publications and perhaps plaques or awards should be discussed not only by the state board but the local chapters.
 4) Russ wants to put together a 2008 chapter budget based on expected expenses

Next Meeting:
Wednesday, Feb 6, 2008. The meeting will be held at Rhododendron Inn Café, beginning at 8am.

Adjournment:
There being no further business, the meeting was adjourned at 10 am.


James Mead
WSSHE PS Chapter
Secretary/Treasurer 2008
1/10/08.